Suppliers

The Suppliers page is the register of externally provided products and services: reagents, calibrations, reference materials, subcontractors, proficiency-test providers (ISO/IEC 17025 §6.6). The approval lifecycle implements §6.6.2, and calibration providers carry extra fields so an assessor can verify their accreditation against the date the work was done.

Found under: Analysis Configuration → Equipment → Suppliers.

Button	Action
	Add — Create a new record
	Columns — Show/hide table columns
	Filters — Open/close the filter panel. A red dot indicates active filters
	Export CSV — Download table data as a CSV file
	Orientation — Toggle between portrait and landscape printing
	Print — Generate a PDF of the current view
	Help — Open the help dialog
	Search — Quick search through table data

Record Actions

Clicking the icon on each row shows:

Edit — Open the edit form
Delete — Delete the record (with confirmation)

Fields

Field	Description
Name	The supplier's name — required
Type	What they provide — required, see below
Status	Where they stand in the approval cycle; starts as Pending
Contact · Email · Phone · Website · Address · Country	Contact details
Accreditation Body · Number · Scope · Expiry	The evidence of an accredited provider's competence
Certificate URL	Pointer to the accreditation certificate
Evaluation Notes · Notes	The §6.6.2 evaluation and other remarks

Types

Reagent · Calibration · CRM (Certified Reference Material) · Service · Subcontractor · Proficiency Testing Provider · Interlaboratory Comparison Organiser · Equipment · Software · Other.

Statuses

Status	Meaning
Pending	Registered but not yet evaluated
Approved	Evaluated and approved (§6.6.2)
Suspended	Temporarily out of use
Rejected	Not used

Non-approved suppliers stay in the register so historical references do not break.

Connects to

Points at — this page does not stand without these:

Users

Used by — a change here shows up in these:

If this is missing

§6.6.2: only approved suppliers may be used in new transactions. A suspended or

rejected supplier stays visible on purpose, so historical records pointing at it do not break.

🔴 For calibration providers the critical field is the accreditation expiry. An assessor

checks whether the provider was accredited on the day the calibration was performed, not

today. An empty date means that question has no answer in the system.

A reference-material supplier with no certificate leaves the control sample with no traceability

to a national standard.

Notes

Status is handled in two ways, depending on where you are. Five pickers accept approved suppliers only: the two on reagents, a measurement's subcontractor, a control sample's certified material, and an instrument's calibration provider. Three others — shipments, external results, and proficiency testing — show a non-approved supplier marked "not approved" but still accept it.
⚖️ The distinction is deliberate: hiding a non-approved supplier does not stop the laboratory using them in a hurry, it only stops the laboratory recording that it did. Clauses §7.5 and §8.4 care more about the record being true than about it being tidy.
Country and Accreditation Body suggest values you have already entered.
From Instruments, when no calibration provider exists, this page opens with the type pre-filled and a message explaining why.
🔴 The date filters are labelled Created From/To but filter on Accreditation Expiry.